13 Signs Your Business Needs HRMS Software by opportune hr

uploaded:: 11:45:38am 20 Aug 202

Time is money and as business owners, we need to recognise and own that. Whether you’re starting a new business or been around for a while, investing in an HRMS needs to be a part of the conversation. 

HRMS is usually a cloud-based software that helps your HR team manage the human resources at your business organisation. It reduces the amount of manual and repetitive work, thus saving time and increasing productivity.  

A good HR software will streamline mundane tasks such as payroll functionality, employee management, attendance tracking, scheduling etc. Investing in an HRMS will help your business expand and grow, develop applicant tracking, onboarding and performance management. 

You might think, the time isn’t right yet for your business to get an HRMS system in place. But how do you know when is the right time?  

Here are 10 signs that will help you identify whether you require to invest your resources in HRMS software and make your work process more efficient and suitable for the growth of your business:

Admin tasks keep eating up your time

If you find that in your business, your HR team is held up half the time working and sorting out spreadsheets, chasing employees for a signature or listening to every leave request from employees, it is time to change tactics. 

Automating HR administrative work will free up your HR teams’ time to focus on other more important tasks at hand. 

Staff is all over the place

Work from home is the newest trend in the HR space, thanks to the ongoing COVID-19 pandemic. It is likely your staff is logging in and working from all over the country. In this case, an HRMS can help you keep a track of all employee-related issues by collating all data on a single platform. With efficient document management online, everyone in the company will be able to find the information they need when they need it. 

You have data but aren’t sure what to do with it

It’s possible that as a business you are good with documentation and keeping physical information on everything you need. In the 21st century, we live in a data-driven world, and data is king. HR processes contain all sorts of data and if you aren’t taking advantage of it, it is time you do so. Using an HRMS software will give you a peek into how your workforce functions internally. This, in turn, will help you address past, present and future issues that might arise. 

Your data isn’t updated on the cloud (HOW?!)

Today, we live in the cloud era. Everything is stored in the cloud. You don’t need to have a physical file system for any information. This makes it easier to track and access such information. Is all your information still stored on the sluggish, old desktop? Is your HR struggling and losing precious time each month trying to transfer that data from the computer? Well, my friend, it is time to get yourself an HRMS software and tame the chaos that comes with HR, payroll etc. 

Employee regulation has become a nightmare

Are you facing increasing difficulty with keeping a track of which employee has taken how many vacations days this year, or how many come and go on time? Is it becoming increasingly harder to keep a track of employee payroll, resulting in frequent errors? Manually doing all this can lead to disengaged employees and more. You need an automated system that keeps a track of all this for you, allowing you to be more productive at work. 

Your HR is overloaded… all the time!

Is your HR department exhausted all the time these days? Are they completely drained with keeping up with each and every employee and handling a million other things at the same time? An HR associate gets involved in the lifecycle of every employee. Not having an HRMS in place can make their job much harder. From onboarding to tracking leaves, payroll, performance review, benefits and appraisals, an HR manager can become exhausted doing all this manually. It could even lead to a higher attrition rate. 

Your expenses keep increasing, and you don’t know why

Are you noticing you are spending more and more on the business but you can’t find the costs? It’s a major sign to move to an HRMS system that helps you identify what aspects of your business is costing you the most. An HRMS software allows unique functionality to track down data when your business is losing more cash and you aren’t able to control the rising expenditure with existing HR metrics. 

Compliance has gone berserk

What is imperative to the success of HR management is staying compliant with existing laws and regulations. If your HR department is finding it hard to do so and frequently violating compliance, it is time to get an HRMS software. It is designed to automatically adjust to new regulations and rules, giving your HR department space to breathe.

Not enough focus on strategic thinking

Without an HRMS system, your HR team will simply be drowning in spreadsheets and all that other boring stuff. If utilized rightly, an HR department can be the powerhouse of the company. It is time to give your HR team a little help and let them focus on change, increasing employee satisfaction and increasing efficiency with the help of an HRMS.

Poor technical support

Got an important deadline coming up for a report? A responsive tech team is great to have to ensure that files don’t go missing or get corrupted. With the help of an HRMS, a knowledgeable tech support system will quickly respond to requests and help you out. 

Even if you have less staff, HR responsibilities can become overwhelming for your team. Any company – large or small – needs an HRMS software to do justice to the scale of their organisation and workforce. 


One of the major uses of HRMS software is recruitment. Recruiting takes a large amount of an HR professional’s time. Doing it manually is inefficient and can lead to human error. This is where HRMS shines in recruitment. It makes not only finding new candidates easier but also creates an end-to-end onboarding system. They also have robust reporting mechanics which helps HR professionals understand what process they can optimise better.


Most HRMS also have an attendance module which helps the HR department to maintain timeliness in a company. Attendance software makes the process of tracking every employee’s working days and leave days much simpler. It also gives an understanding of each employee’s track record and the general trends of working hours. It is useful for key KPIs that are used in policy making.

Performance management systems (PMS)

As the name suggests, PMS helps optimise the performance of employees. It has 3 main elements, goal setting, employee performance reviews and performance-improvement plans. 

PMS helps HR personnels through various tools like gathering and storing data, analysing surveys, appraisal management, feedback management, skill development and much more. 

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